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MPI Constitution

Mid-America Press Institute Constitution (Revised February 1992)

Article I

This organization shall be known as the Mid-America Press Institute.

Article II

The object of this organization shall be to promote the continuing education of the staff members of newspapers in a twenty-state area from Canada to the Gulf of Mexico through workshops, seminars and conferences.

Should this organization be dissolved, it is provided that its assets be transferred to another non-profit organization of similar educational aims.

Article III

Section 1. The membership of the Mid-America Press Institute shall consist of newspapers of general circulation. Membership shall be in the mashead name of the newspaper.

Section 2. Associate memberships will be available to individuals, publications or organizations within or out of the general area served by the Instituted at the same yearly rate.

Article IV

Section 1. The board of directors of the Mid-America Press Institute shall consist of 27 members. Directors are to be elected at the annual meeting of the baord. The terms of office of the orignial board shall be one year, two years or three years determined by lot with one-third of directors to have terms falling in each of these lengths of service. Thereafter, directors are elected for three-year terms except when vacancies occur.At that time, the chairman shall appoint directors to fill unexpired terms.

Section 2. Membership on the board of directors shall be limited to paid members of the Institute. Board members may be nominated by members of the board or by representatives of member newspapers to the executive secretary who shall submit the names to the board at its annual meeting. Any board member who does not attend a meeting of the board for a period of one year or a seminar or does not in some way contribute to the work of the Institute is automatically removed from office unless the board votes to retain him.

Section 3. The board members attending the annual meeting shall constitute a quorum. The annual meeting shall coincide with a workshop or seminar held in the first quarter of the calendar year.

Section 4. The call of special meetings shall state the business to be transacted and no other business shall be transacted.

Article V

Section 1. The officers of the Institute shall consist of a chairman, a vice-chairman and an executive secretary. All officers, the executive secretary and board members shall bg determined by the board at its annual meeting.

A. The chairman shall preside at all meetings, appoint committees, be an ex-officio member of all committees and shall perform the duties of the chairman as prescribed in the by-laws. The chairman shall also name the chairman or co-chairmen for various workshops or conferences.

B. The vice-chairman shall perform the duties of the chairman in his or her absence or at his or her request, and shall succeed to the chairmanship in the case of his or her death or resignation and serve until the next annual meeting.

C. The executive secretary shall be empowered to sign Institute checks, shall keep minutes of all proceedings of the board and shall keeprecords of all executive committee proceedings. The checks shall be countersigned by the chairman or the vice-chairman.

D. The executive secretary shall maintain the Institute’s central office, collect membership fees, assist in the planning of all workshops and conferences, make an annual report of Institute finances and make financial reports of all workshops. The central office shall also be responsible for all mailings concerning Institute programs and meetings.

Section 2. The chairman and vice-chairman shall be elected for one-year terms; the executive secretary for a two-year term. These terms of office shall begin at the annual meeting of the board of directors.

A. The board of directors shall control and manage the affairs of the Institute.

B. The board of directors shall have the power to create, combine or discontinue standing committees.

C. The board of directors shall have the power to adopt standing rules necessary to carry out the work of the Institute.

D. The board of directors shall have the power to delegate to the executive committee such duties as shall be deemed expedient.

Section 3. The executive committee shall consist of the chairman, vice-chairman, the immediate past chairman and three to five board members selected yearly by the chairman. The executive secretary shall attend meetings of the executive committee but not as a voting member. The business of the Institute shall be conducted by the executive committee between annual meetings.

Article VI

A standing or special committee shall consist of the chairman and such members as shall be designated by the chairman of that committee. The work of all such committees shall be consistent with the policies of the Institute and shall be presented to the executive committee for approval.

Article VII

The board of directors shall be empowered to levy assessments and membership fees.

Article VIII

This constitution may be amended by the vote of two-thirds of the members of the board of directors attending the annual meeting.

By-Laws

1. The annual meeting of the board of directors shall coincide with the workshop or seminar held during the first quarter of the calendar year.

2. The fiscal year of the Mid-America Press Institute shall be the calendar year.

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